TO: Donald Jones, CEO
FROM: Kevin Fauber
DATE: Current Date
SUBJECT: The main topic of your Routine Inquiry
Dear Mr. Jones:
A mutual friend of ours, Sarah Winters, suggested I contact you to find out more
information regarding software sales. My name is Kevin Fauber, and I am completing my
bachelor’s degree in business management and technology at the University of Virginia.
I have a natural affinity toward people and a strong knowledge of software
management principles that I would like to combine and put to use after graduation. I
know you have been in this field for a number of years, and I would like to ask you a few
questions to help my gauge my understanding, and needed skills to enter, this field.
1. What is the level of software engineering knowledge needed to be successful in
2. I understand you have your degree in Information Technology. Are there any
courses in that field you recommend I take to be successful?
3. I will graduate in May 2014. Would you be open to helping me find a position
within your organization after I graduate? Even if there are no positions, I would
be open to an internship to help me develop my skills in this area.
4. Are there any particular certifications you recommend I get in order to be more
marketable in this industry?
As someone who has been in this industry for nearly two decades, your knowledge, or
any advice you can give to me, will be valuable in helping me pursue this career choice.
I know you are a busy professional, and I certainly appreciate the time you have taken to
read this inquiry. I look forward to hearing from you and putting your
recommendations into action.
If you are sending this Routine Inquiry to
someone you know fairly well, you might
forgo this salutation. The salutation
makes the Memo a bit more formal.
These headers are all very standard and should be
included as you see here (of course, change the
names as appropriate). The Memorandum format
allows you to maintain a degree of formality
without being overly formal.
This complementary close gives the
Routine Inquiry a slightly more formal
tone. Not all Memorandum formats will
call for this. It all depends on your
audience and purpose.